University Library, Tartu, Estonia, 4-6 September 2019

Curators and security officers from libraries and archives are invited to spend a few days at a course where we aim to share knowledge on topics related to collection security.

Our annual summer school aims to create a network of security officers and curators who work together on best practice, who alert each other to potential areas of threat on the market, and who generally support each other in security matters (also through sharing policies, best practices and tools).

This year’s summer school follows the pattern of the summer schools held in The Hague in 2017 and Rome in 2018.

The Tartu programme is being developed around 3 main themes:

• Theft itself: detecting, reporting, necessary tools to be able to ensure follow up…
• Basic prevention through access control and relevant rules for “ordinary / usual activities”
• Prevention related to activities that may involve particular staff or volunteers and/or that are more exceptional / unusual
  

Each theme is addressed through 3 types of activities:

• Presentations delivered by speakers from the CERL network, such as the National Library of Italy, British Library, National Library of France, National Library of Norway and Royal Library of Belgium,
• Presentations from other related organisations, such as the National Archives Netherlands, the police’s department for the protection Cultural Heritage , auction houses and antiquarian booksellers, and
• Visits focused on the themes which we explore.

The presentations and discussions will be in English.

Registration is now open, please send an e-mail to marian.lefferts@cerl.org if you wish to participate in the Summer School. Deadline for registration is 1 August 2019. The registration fee (which covers lunches, tea/coffee and transportation to the Estonian National Museum) is € 65 for CERL members and € 85 for non-members. The conference dinner will be at your own costs. Participants will have to make their own travel arrangements and hotel booking. A list of recommended hotels will be made available shortly.

Wednesday 4 September 2019

13:00 Welcome and all participants introduce themselves, Jacqueline Lambert, Chairman of the CERL Security Network
13:30 “The quick Audit Tool and its Supporting Tools”, Jacqueline Lambert, KBR, Belgium
14:30 'Better to be safe than…', Malle Ermel, University Library Tartu
15:30 Break
15:45 Visit to the books mass neutralization center of the University Library with particular focus on how to ensure the collection security during the whole process from departure to return to the stacks 16:40 Group discussion
17:40 End
17:45 Visit to the University of Tartu History Museum + Drinks reception

Thursday 5 September 2019

09:00 Assemble in the meeting room
09:15 Subject in relation with the different security levels inside reading rooms, Anna Magdalena Lindskog Midtgaard & Jarle Aadna - National Library Denmark
10:15 Break
10:30 'Darker Side of the Heritage Management', Siim Raie, Director General, National Heritage Board of Estonia
11:30 TBC, Colleague from University Library Tartu
12:30 Lunch
13:30 TBC, Member of the SWG
14:15 Group discussion
15:40 Break
16:00 A visit to the Estonian National Museum with a behind-the-scenes exploration of their approach to collection security
18:00 End
19:30 Dinner

Friday 6 September 2018

09:00 Assemble in the meeting room
09:10 Visit to the Estonian Literary Museum to discuss their approach to collection security
10:30 Break
10:45 TBC, Member of the SWG
11:40 'Collections Security Issues at the National Library of Estonia', Kaire Lass, Keeper of Collections, National library of Estonia
12:30 Lunch
13:30 Dealing with disaster: a network approach to collection security, Angela Dellebeke, National Archives Netherlands (to be confirmed)
14:30 Next steps and conclusion, Jacqueline Lambert
15:30 End