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Security Working Group
The CERL Security Working group exists to help member libraries enhance the security of their culturally important heritage collections.
The title of the first conference of the CERL Security Network is Library Security: Practices and Strategies and will take place on 8 May 2015, at the Biblioteca Apostolica Vaticana, Rome. The programme is divided into four sessions covering Accountability and Governance, Staff interaction with collections, Digital tools for prevention and detection, and The process of recovery. How do we interact with the investigating and legal authority. The full programme will be made available shortly.
Remit
- To coordinate information about on-going security issues of relevance for collections within the scope of CERL, through the CERL Security Network and through other appropriate channels
- To monitor and disseminate information on emerging methods and technologies in library crime prevention and detection
- To identify emerging areas of vulnerability or concern
- To coordinate access to important documents on legislation, policy and practice relating to collection security
- To provide guidance on building robust collection security policy and practice relating to threats to collections
- To organise events for information exchange, as well as skills development
- To serve as an interface with security networks in related sectors
The CERL Working Group on security focuses on threats posed to collections by criminal activity, such as theft, willful destruction, or by the adulteration of collection. Other physical threats to collections, such as fire, earthquakes, terrorism or flooding are only within the group’s remit in so far as they have an impact on the collections’ vulnerability to criminal depredation.
Membership of the Working Group is restricted to CERL members, on nomination by the member library, but the Security Working Group conferences and workshops are normally open to all.
Members of the Working Group
Kristian Jensen (Chair), British Library
Denis Bruckmann, Bibliothèque nationale de France
Per Cullhed, Uppsala University Library, Uppsala
Jacqueline Lambert, Royal Library, Brussels
Claus Friis, Royal Library, Copenhagen
Nina Korbu, National Library of Norway
Charlotte Rohde, Royal Library, Copenhagen
Adalbert Roth, Biblioteca Apostolica Vaticana
Theo Vermeulen, Royal Library, The Hague
The confidential Security Network
Institutions may nominate one member of staff (typically the Head of Security or equivalent) to be included in the Security Network mailing list. This mailing list is a secure environment for the exchange of confidential information regarding incidents of criminal activity witnessed in subscribing institutions.
With the support of the LIBER Executive Board, the Royal Library, Copenhagen, set up the LIBER Security Network in December 2002. From January 2013 the Security Network is hosted by CERL.
Conferences
The 5th Collection Security Conference (under the auspices of CERL), will take place at the Vatican Library on 8 May 2015.
The 4th LIBER Collection Security Conference took place on Friday 23 November 2012. The programme and powerpoint presentations are available here.
Papers and presentations held at the 3rd LIBER Collection Security Conference (2008) are available on the following websites: http://www.bl.uk/aboutus/stratpolprog/ccare/events/liberconference/index.html and http://liber.library.uu.nl/index.php/lq/issue/view/461
Relevant websites
General
- International Committee for Museum Security (ICOM) http://network.icom.museum/icms/
- The National Museum Security Group (NMSG) is the principal UK communications channel for the sharing of security information by cultural heritage organisations.
Recording distinguishing features of a collection
- Collection security at the Koninklijke Bibliotheek, the National Library of the Netherlands, including an overview of distinguishing features
- KB Copenhagen, features of the Royal Collection http://wayback-01.kb.dk/wayback/20101103150800/http:/www2.kb.dk/kb/missingbooks/marks/index.htm
Security guidelines and suggestions
- Theft of Books and Manuscripts from Libraries: an advisory code of conduct for booksellers and librarians by CILIP and the Antiquarian Booksellers Association http://www.cilip.org.uk/rare-books-and-special-collections-group/policy-statements
- Guidelines drawn up by the EBNA Expert Working Group (2008) http://ec.europa.eu/archival-policy/docs/eag/practical_guidance_en.pdf
- ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections http://www.ala.org/acrl/standards/security_theft
- Blogpost by Ferriero, National Archives of America, with pointers on improving security http://blogs.archives.gov/aotus/?p=1878/
- Guidelines for reviewing security measures in museums, Collections Trust, United Kingom - Security
- Book review by Raphaele Mouren, of Guide to Security Considerations and Practices for Rare Book, Manuscript, and Special Collection Libraries, Compiled & Edited by Everett C. Wilkie, Jr.(Chicago, Association of College & Research Libraries, 2011), 364 p., 25,5 cm, ISBN 978-083898592 http://bbf.enssib.fr/consulter/bbf-2013-05-0101-007
Making missing or stolen books known
- Missing historical documents and items from the National Archives at http://www.archives.gov/research/recover/missing-documents.html
- National Archives Archival Recovery Team on Facebook at http://www.facebook.com/home.php?#!/archivalrecoveryteam
- An OCLC study to link a notice about a stolen book to the relevant WorldCat record http://www.oclc.org/research/activities/missingmaterials.html?urlm=159683
- Antiquarian Booksellers Association of America, 20 West 44th St., 4th floor, New York, NY 10035-6604. 212-944-8291; (fax) 212-944-8293; email: hq@abaa.com. The ABAA circulates reports of thefts through its electronic discussion list and maintains a stolen books database with a report form at http://www.abaa.org/books/abaa/databases/stolen_search.html
- DeRicci Project: dericci@aol.com (for pre-1600 manuscripts only)
- International League of Antiquarian Booksellers (ILAB). Send theft reports and requests for database searches to: security@ilab-lila.com. For books stolen after 15 June 2010 http://www.stolen-book.org/
- International Antiquarian Mapsellers Association “Missing and Stolen Map Database”: http://www.missingmaps.info. This is open to the public, but use of the report form does require site registration.
- Interpol. Investigates international thefts of cultural property. Submit reports via Interpol liaison at state or provincial level or via F.B.I. http://www.interpol.int/Public/WorkOfArt/Default.asp
News about thefts
- Map thefts http://www.maphistory.info/theftnews.html
- Stolen in France, found in Hungary http://dailynewshungary.com/hungary-returns-antique-maps-stolen-from-france/
THE COPENHAGEN PRINCIPLES
A conference on Library security management was held under the auspices of LIBER in the Royal Library, Copenhagen, in May 2002, which formulated and endorsed The Copenhagen Principles (14 May 2002 / see below).
Principles
Principle 1
The representatives of the national and research libraries present (hereafter called the representatives) agree to establish a new security network for trans-national co-operation between libraries in order to prevent and combat criminal offences against significant library collections.
Principle 2
The representatives accept that each national or research library is responsible for setting up its own security policies and security systems, but they endorse their commitment to co-operation as part of a wider security network.
Principle 3
The representatives agree to inform and assist one another in a secure network when a library is subject to potential or actual criminal attacks against its collections.
Principle 4
The representatives agree to commit themselves to defining and developing a common ethical code of practice on security information handled and exchanged among libraries.
Principle 5
The network will co-operate with the police at an international level.
Principle 6
The representatives agree to nominate a designated member of staff as the library contact for the network.
Principle 7
The designated staff (security managers) will share experiences on security issues and best practice with one another.
Principle 8
Information about security issues is confidential to the security network.
Principle 9
The representatives encourage LIBER to establish co-operation on security issues with the book trade and with other memory institutions.
Unanimously endorsed by the delegates at the LIBER Conference on Library Security Management, Copenhagen, 12-14 May 2002. Copenhagen, 14 May 2002
Erland Kolding Nielsen
Esko Häkli
Ann Matheson
Conference Chairmen