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resources:cerl_thesaurus:editing:changeentitytype [2018/06/15 09:52]
jahnke
resources:cerl_thesaurus:editing:changeentitytype [2020/01/23 09:02] (current)
jahnke
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 ====== How to Change the Type of an Entity ====== ====== How to Change the Type of an Entity ======
  
-It may happen that in either manual cataloguing or automated data processing an entity is given the wrong type, for example a corporate body could have been marked as a place or similar). If you come across such a case it is necessary to correct the CT entry accordingly. However, this cannot be done simply by changing the entity type setting in the form-based editor, since this would work only for new record ​- once a record has been saved and given an id, the value of entity type field is being ignored.+It may happen that in either manual cataloguing or automated data processing an entity is given the wrong type, for example a corporate body could have been marked as a place or similar). If you come across such a case it is necessary to correct the CT entry accordingly. However, this cannot be done simply by changing the entity type setting in the form-based editor, since this is taken into account ​only for new records ​- once a record has been saved and given an id, the value of the entity type field is being ignored.
  
 To change the entity type for an entry it is necessary to **create a new record** first and then **redirect** the old/wrong one to the new one. To change the entity type for an entry it is necessary to **create a new record** first and then **redirect** the old/wrong one to the new one.
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 **1.** From the result set open the full record in a new browser tab (right-click and choose "Open in new tab") - you will need to go back to the result set later and open the record a second time, so working with multiple browser tabs is a good option. **1.** From the result set open the full record in a new browser tab (right-click and choose "Open in new tab") - you will need to go back to the result set later and open the record a second time, so working with multiple browser tabs is a good option.
- 
-{{ :​resources:​cerl_thesaurus:​editing:​type2.png?​700 |Record full display}} 
- 
-Fortunately,​ in our example there are no related records - if there were we would need to take care of those as well.  
  
 **2.** Copy the current record id to your clipboard (select the id, right-click and "​copy"​ or CTRL+C - just like you copy&​paste things in Word) **2.** Copy the current record id to your clipboard (select the id, right-click and "​copy"​ or CTRL+C - just like you copy&​paste things in Word)
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 **3.** Make a copy of the record by clicking the middle icon in the editing bar at the bottom of the record. **3.** Make a copy of the record by clicking the middle icon in the editing bar at the bottom of the record.
  
-{{ :​resources:​cerl_thesaurus:​editing:​type3.png?700 | Edit the record}}+{{ :​resources:​cerl_thesaurus:​editing:​type2.png?700 |Record full display}}
  
-**4.** ​Change ​the heading type if necessary (in most cases this should probably be "​default"​) and +**4.** ​In that copy change ​the heading type if necessary (in most cases this should probably be "​default"​) and 
  
 **5.** set the entity type (in this example to "​Corporate Body"​). ​ **5.** set the entity type (in this example to "​Corporate Body"​). ​
  
 **6.** Paste also the old record identifier into the "​old/​obsolete CT identifier"​ field **6.** Paste also the old record identifier into the "​old/​obsolete CT identifier"​ field
 +
 +{{ :​resources:​cerl_thesaurus:​editing:​type3.png?​700 | Edit the record}}
  
 **7.** If there is more to edit do this as well (e.g. add a place of activity, a related corporate body, dates of existence etc) **7.** If there is more to edit do this as well (e.g. add a place of activity, a related corporate body, dates of existence etc)
 resources/cerl_thesaurus/editing/changeentitytype.1529049178.txt.gz · Last modified: 2018/06/15 09:52 by jahnke

 

 

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