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resources:cerl_thesaurus:editing:changeentitytype [2018/06/15 09:10]
jahnke created
resources:cerl_thesaurus:editing:changeentitytype [2018/06/15 09:52] (current)
jahnke
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 {{ :​resources:​cerl_thesaurus:​editing:​type1.png?​700 |Invalid record type}} {{ :​resources:​cerl_thesaurus:​editing:​type1.png?​700 |Invalid record type}}
 +
 +In this example the corporate entity "​Mathematisches Institut der Universität Hamburg"​ has erroneously been identified as a place, although it is rather a section of a corporate body. To create a new cnc-record for that entity and redirect the old id to that new record follow these steps:
 +  ​
 +**1.** From the result set open the full record in a new browser tab (right-click and choose "Open in new tab") - you will need to go back to the result set later and open the record a second time, so working with multiple browser tabs is a good option.
 +
 +{{ :​resources:​cerl_thesaurus:​editing:​type2.png?​700 |Record full display}}
 +
 +Fortunately,​ in our example there are no related records - if there were we would need to take care of those as well. 
 +
 +**2.** Copy the current record id to your clipboard (select the id, right-click and "​copy"​ or CTRL+C - just like you copy&​paste things in Word)
 +
 +**3.** Make a copy of the record by clicking the middle icon in the editing bar at the bottom of the record.
 +
 +{{ :​resources:​cerl_thesaurus:​editing:​type3.png?​700 | Edit the record}}
 +
 +**4.** Change the heading type if necessary (in most cases this should probably be "​default"​) and 
 +
 +**5.** set the entity type (in this example to "​Corporate Body"​). ​
 +
 +**6.** Paste also the old record identifier into the "​old/​obsolete CT identifier"​ field
 +
 +**7.** If there is more to edit do this as well (e.g. add a place of activity, a related corporate body, dates of existence etc)
 +
 +**8.** Save the record
 +
 +{{ :​resources:​cerl_thesaurus:​editing:​type4.png?​700 |New Record}}
 +
 +**9.** Copy the new record id from the record and go back to your search results in the other tab.
 +
 +**10.** Open the other record (the wrong one) and 
 +
 +**11.** when in full display, open the record for editing (the left icon in the editing bar at the bottom) and choose the internal Format editor.
 +
 +{{ :​resources:​cerl_thesaurus:​editing:​type5.png?​700 |}}
 +
 +**12.** Add a new field 990 at the bottom of the record (or anywhere else, it actually doesn'​t matter where in the record this field is added) with two blank indicator positions and a subfield $a and
 +
 +**13.** copy the record id of the new record into that subfield $a and hit save.
 +
 +That's all if there are no other records that link to old/wrong record. If there are, you'll need to edit them too and adjust the type of relationship ​ (for example move the link from "place of activity"​ to "​related entry" or whatever is necessary) - there is strictly speaking no need to change the record id in the links, though.
 resources/cerl_thesaurus/editing/changeentitytype.txt · Last modified: 2018/06/15 09:52 by jahnke

 

 

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