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Editing the CT Format Description Printers' Records Indexing Principles CERL Thesaurus

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resources:cerl_thesaurus:editing:newinterface [2018/03/27 11:17] – [4.1 Selecting an Editor] jahnkeresources:cerl_thesaurus:editing:newinterface [2018/03/27 12:03] – [4.2 Using the Form Based Editor] jahnke
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 ===== 4 Editing the CERL Thesaurus ===== ===== 4 Editing the CERL Thesaurus =====
  
-{{ :resources:cerl_thesaurus:editing:editing1.png?200|editing}}+{{ :resources:cerl_thesaurus:editing:editing1.png?300|editing}}
  
 At the bottom of every record you will find the buttons that allow you to edit the data in the CERL Thesaurus (if you have the necessary access rights, that is). This follows the principle that things that are important to every user are placed on the top of the screen and items that are of importance only to the CERL appointed editors are a bit more hidden away at the bottom. At the bottom of every record you will find the buttons that allow you to edit the data in the CERL Thesaurus (if you have the necessary access rights, that is). This follows the principle that things that are important to every user are placed on the top of the screen and items that are of importance only to the CERL appointed editors are a bit more hidden away at the bottom.
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 The leftmost button, showing a notepad and a pencil, will open the current record for **editing**. There are currently four different editors available, according to your editing rights you will presented a list where you can pick the one that is best for what you want to do with the record. The leftmost button, showing a notepad and a pencil, will open the current record for **editing**. There are currently four different editors available, according to your editing rights you will presented a list where you can pick the one that is best for what you want to do with the record.
  
-{{:resources:cerl_thesaurus:editing:editing2.png?400|Choose and editing client}}+
 ==== 4.1 Selecting an Editor ==== ==== 4.1 Selecting an Editor ====
 +{{ :resources:cerl_thesaurus:editing:editing2.png?300|Choose and editing client}}
 +
 +If your account has complete editing rights on the CERL Thesaurus, you will be shown the following selection of editing clients. Each of it has its strengths and weaknesses and you may want to choose the client you want to use according to the things you want to edit in the record and according to how close you feel to the Thesaurus's internal format.
 +
  
 ==== 4.2 Using the Form Based Editor ==== ==== 4.2 Using the Form Based Editor ====
 +{{  :resources:cerl_thesaurus:editing:editing3.png?300|Form Based Editor}}
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 +The form based editor presents the record in a web form where each data element is in a separate field and where each field has a plain text label. If you are not (yet) very familiar with the CERL Thesaurus format or want to enter a new record from scratch, this editor might be a good choice. On the other hand, the record structure of the Thesaurus is quite complex and records can get rather lengthy, which can lead to enormously long forms that can be difficult to navigate.
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 +The form consists of two main parts: data about the entity that the record describes (the actual "content" of the record) and data about the record itself. Both are folded by default, click on a part to open it.
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 +{{ :resources:cerl_thesaurus:editing:editing4.png?300|Form based editor}}
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 +The part //Desription of the Record// holds the record status, the internal (cataloguer's) note field, any internal record flags, information about definite, possible and definitely not duplicates and the editing history.
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 +Fields you cannot edit, like the editing history, have a pale grey background.
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 +Fields may contain subfields. In these cases subfields are contained in a separate sub-form, which by default is also folded, so you can only see the fields title. You will recognise these folded subforms by a little black downward pointing error on the left side. Click on the field's title to open the subform. A subform has an elegant grey background to make what belongs together more visible.
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 +A big blue plus-sign on the right of a field means that this field is repeatable and that you can add another field of this kind by clicking on it. Please note that in order to add an additional complex sub-form, you have to open the last sub-form to find the blue plus-button. When adding additonal fields, the order of fields is kept as it is in the form. So, if you want to add a new "possible duplicate" field at the end of the list, click the plus-botton next to the last "possible duplicate" field - if you want to add one, say, after the first field, click the plus-button next to the first "possible duplicate" field.
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 +When done editing, click the green //Save// button at the bottom of the form, or //Cancel// if you want to discard your changes.
  
 ==== 4.3 Using the CT Internal Format Editor ==== ==== 4.3 Using the CT Internal Format Editor ====
 resources/cerl_thesaurus/editing/newinterface.txt · Last modified: 2023/12/11 15:13 by jahnke

 

 

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