General introduction to CERL '9' fields: UNIMARC: '9' fields; use by CERL and member libraries

• CERL field 690 - Personal name used as subject - Alternative form
• CERL field 691 - Corporate body name used as subject - Alternative form
• CERL field 692 - Family name used as subject - Alternative form
• CERL field 790 - Personal name - Alternative form
• CERL field 791 - Corporate name - Alternative form
• CERL field 792 - Family name - Alternative form
• CERL field 899 - Location

A print version of these CERL supplementary fields is available in PDF format here.

This field contains an alternative form of a name recorded in field 600.

This alternative name form serves as an additional access point in order to compensate the fact that no integrated authority control is currently implemented for the HPB. Names in field 690 are not directly linked to the related established heading recorded in field 600. Corresponding authority files should additionally be made available in the CERL Thesaurus.

Indicators are as for field 600.

Subfields are as for field 600.

-

1. 600 #1$aBoerhaave$bHermann$f1668-1738
   600 #1$aGronovius$bJoannes Fredericus$f1690-1760
   600 #1$aLinné$bCarl von$f1707-1778
   690 #1$aGronow$bJohann Friedrich$f1690-1760
   690 #1$aLinnaeus$bCarolus$f1707-1778

Summary of revisions: Revision 1. The reference to the additional subfield $g, Expansion of Initials of Forename, has been removed. This subfield was added to the UNIMARC bibliographic format, field 600, in Update 1 (1996) and is therefore covered by the general note under Subfields below.

This field contains an alternative form of a name recorded in field 601.

This alternative name form serves as an additional access point in order to compensate the fact that no integrated authority control is currently implemented for the HPB. Names in field 691 are not directly linked to the related established headings recorded in field 601. Corresponding authority files should additionally be made available in the CERL Thesaurus.

Indicators are as for field 601.

Subfields are as for field 601.

-

1. 601 02$aYork Minster
   691 02$aMetropolitical Church of St Peter$cYork
2. 601 02$aSocietas Jesu
   691 02$aSociety of Jesus
   691 02$aJesuits
   691 02$aCompañía de Jesús

This field contains an alternative form of a name recorded in field 602.

This alternative name form serves as an additional access point in order to compensate the fact that no integrated authority control is currently implemented for the HPB. Names in field 692 are not directly linked to the related established headings recorded in field 602. Corresponding authority files should additionally be made available in the CERL Thesaurus.

Indicators are as for field 602.

Subfields are as for field 602.

-

1. 602 ##$aDupond (famille)
   692 ##$aDupont (famille)
2. 602 ##$aThompson (family)
   692 ##$aThomson (family)
   692 ##$aThomason (family)

This field contains an alternative form of a name recorded in a 700, 701 or 702 field.

This alternative name form serves as an additional access point in order to compensate the fact that no integrated authority control is currently implemented for the HPB. Names in 790 fields are not directly linked to the related established headings recorded in the 70- fields, nor do they carry any indication of primary, alternative or secondary responsibility. Corresponding authority files should additionally be made available in the CERL Thesaurus.

Indicators are as for field 700.

Subfields are as for field 700.

-

1. 700 #1$aBurney$bFanny$f1752-1840
   790 #1$aBurney$bFrances$f1752-1840
   790 #1$aD'Arblay$bFanny$f1752-1840
   790 #1$aArblay$bFanny d'$f1752-1840
2. 700 #0$aBede$cVenerable
   790 #0$aBæda
3. 700 #1$aLa Fontaine$bJean de
   790 #1$aFontaine$bJean de la
   

790 #1$aDe la Fontaine$bJean

This field contains an alternative form of a name recorded in a 710, 711 or 712 field.

This alternative name form serves as an additional access point in order to compensate the fact that no integrated authority control is currently implemented for the HPB. Names in 791 fields are not directly linked to the related established headings recorded in the 71- fields, nor do they carry any indication of primary, alternative or secondary responsibility. Corresponding authority files should additionally be made available in the CERL Thesaurus.

Indicators are as for field 710.

Subfields are as for field 710.

-

1. 710 02$aTrinity House \\791 02$aCorporation of Trinity House of Deptford Strond
2. 710 02$aGeorg-August-Universität$cGöttingen
   

791 01$aGöttingen$bUniversität

This field contains an alternative form of a name recorded in a 720, 721 or 722 field.

This alternative name form serves as an additional access point in order to compensate the fact that no integrated authority control is currently implemented for the HPB. Names in 792 fields are not directly linked to the related established headings recorded in the 72- fields, nor do they carry any indication of primary, alternative or secondary responsibility. Corresponding authority files should additionally be made available in the CERL Thesaurus.

Indicators are as for field 720.

Subfields are as for field 720.

-

1. 720 ##$aWilson (family)
   792 ##$aWillson (family)
   792 ##$aWillison (family)

This field contains the information required to locate an item. The information may simply identify the institution holding the item or the organization through which it may be obtained, or contain detailed information about the specific location of an item in a collection.

This CERL field is a derived subset of USMARC 852, with indicators set to two blanks and subfields $e, f, g, n, q, s, 2, 3 and 8 omitted. The annotations and examples have been adapted or (re)written for the CERL context.

The field is mandatory, whether or not one or more other fields containing subfield $5 with institution and shelfmark information are also present in the record.

The minimum requirement is subfield $a for the holding institution or the organization through which the item may be obtained. Many members will prefer not to give specific shelfmarks, particularly if the items are liable to be reclassified or moved for other reasons (temporary exhibition, rebinding, etc.).

A fuller field should contain at least the two subfields $a (institution, including department, sub-collection, etc.) and $j (shelving control number, however composed) (EX 1). If the holdings information in the source format is analysed in greater detail in specific subfields it should be converted, if possible, to the equivalent subfields in 899 (EX 2, 3).

Note that neither USMARC 852 nor CERL 899 is structured to record the detailed holdings of serials. Where necessary, they are supposed to be recorded in the public note field $z.

Indicator 1: # (blank : not defined)

Indicator 2: # (blank : not defined)

$a Location (M;NR)
Format: Country code (ISO 3166 alpha-2)\Institution code

If the file containing the record is a union list, the Institution code may differ from that of the cataloguing institution recorded in field 001. If the source format does not assign individual subfields to the institution, collection, etc., use $a in place of $a-$c inclusive and separate the elements by a backslash ( \ ).

$b Sublocation or collection (O;R)
The name of the sublocation or collection, either in full or a standard abbreviation or code used for it by the institution. Repeatable for sub-sublocation, etc.

$c Shelving location (O;R)
This subfield contains a description of the shelving location of the item within the collection, either in full or using standard abbreviations. (Such locations when appearing as prefixes or suffixes to the shelfmark are given in $k or $m respectively, either in addition to or instead of $c).
Examples: Oversize stacks, Security vault.

Note! The “Shelving location” is NOT the shelfmark or call number itself, which must be entered in subfield $j (or $h + $i).

$h Classification part (O;R)
Used when the Call number = Class number + Item number. Note that the “classification” may be a broad categorization such as “PER” if all periodicals are shelved together.

$i Item part (O;NR)
Alphabetising mark, date, etc. Used when the Call number = Class number + Item number. Subfield $h must precede the first occurrence of $i.

$j Shelving control number (O;NR)
Used when the Call number is not split as $h, $i. Includes fixed-location shelfmarks.

If the source format does not assign individual subfields to the various parts of the shelfmark/call number, use $j in place of $h-$t inclusive.

$l Shelving form of title (O;NR)
This subfield contains the title (usually an abbreviated form) which is used to shelve the item.

$m Call number suffix (O;NR)
Distinguish use of data in $m (“Ref”, “Vault” etc.) from that in $c.

$p Piece designation (O;NR)
Individual piece number, for example, Bar code or Accession number.

$t Copy number (O;NR)
Number or range of numbers for copies that have the same location and call number and are not otherwise distinguished from each other.

Note! NOT necessarily equal to the number of copies held.

If copies have distinct call numbers, whether or not they are held in different sublocations in the institution, they should be recorded in repeated 899 fields.

$x Nonpublic note (O;R)
For example, Accession number when $p = different Bar code number.

[This field, if used at all, would probably not be included in records contributed to the CERL database]

$z Public note (O;R)
For example: “Public access to this item normally denied : facsimile copy available”.

This subfield is also used to record detailed holdings information for serials, for example: “Bestand: 26.1764-28.1766; 30.1768-34.1772”.

$5 Institution to which the Field Applies (O;NR)
Subfield $5 is used in field 899 if it has been applied in other fields of the records containing codes other than those used in 899 $a, such as the codes from ISO 15511 : 2003– Information and documentation - International Standard Identifier for Libraries and Related Organizations (ISIL) which can be more precise than the codes in 899 $a (e.g. coding a precise sublocation). In this case the subfields $5 link all fields pertaining to one instiution / copy including the 899 field (EX 4).

-

1. 899 ##$aHR\NSK, R$jII F-8 -307
   Croatia\Nacionalna i Sveucilisna Knjiznika [National and University Library, Zagreb], Rare books. Shelfmark of item = II F-8-307.
2. 899 ##$aGB\BL$bMusic$jHirsch IV.1483 (1)
   Item in the Music Department of the British Library. The collection name (Hirsch) here forms an integral part of the shelfmark.
3. 899 ##$aGB\CaSP$bOates$cSecurity vault$h615.323(998.2)$iMar$zDamaged.
   $zConsultation only by special permission and in controlled environment.
   (Hypothetical). British library with code CaSP, Oates Collection. Special location. Class number = 615.323(998.2), author mark = Mar. Public notes stating condition of copy and regulations for use.
4. 316 ##$aMention de prix : “2 ll. 1s.”. - Prov. Paulmy (anciennes cotes 109 et T 146)$5FR-751041002:8-T-981
   899 ##$aFR\BnF$bArsenal$j8-T-981$5FR-751041002
   The ISIL Code (ISO 15511) of the site Arsenal of the Bibliothèque nationale de France in combination with the shelfmark is used to map the copy-specific note to the corresponding 899 field.

Summary of revisions: Revision 1 (2000-01-18). Principal changes : amendments and additions to definition of subfields $h, i, j and t; revised wording to clarify parts of Notes on Field Contents; new example added and former EX 3 deleted (the codings $c and $d in the latter should have been $h, $i : $d does not exist).