Koninklijke Bibliotheek, the National Library of the Netherlands, The Hague, 18-19 November 2019

====== We are sorry to inform you that the workshop is full. If you register, you will be put on a waiting list. ======

The session is intended for high-level staff in libraries that are in the process of storing (part of) their collections in a remote facility. We envisage about an hour for each theme, each time staring with a short presentation followed by a group discussion.

Chairman for the day: Dr Ulrich Niederer, formerly of the ZHB Luzern, and still actively involved in the Kooperative Speicherbibliothek Schweiz

Participants introduce themselves (14:00-14:30)

Introduction: Dr Niederer with a reflection on Why consider remote storage? (14:30-15:00)
Break (15:00-15:15)

Planning for it
1. Specifications for the building, climate control or not, etc. (15:15-16:00)
Introducing the topic: Foekje Boersma, Koninklijke Bibliotheek, the National Library of the Netherlands, also raising the issue of passive climate control.

2. Collaborative storage, potential partners, funding, agreements, etc. (16:00-16:45)
Introducing the topic: Hilde Van Kiel, KU Leuven Libraries, including a few words on the Heritage Lab, planned for thirteen Flemish heritage institutions.

3. Criteria for deciding what goes in and what doesn’t, special collections or not? (16:45-17:30)
Introducing the topic of selection criteria: Ophélie Ramonatxo, Bibliothèque nationale de France

Evening: Conference dinner at your own cost

Chairman: Marian Lefferts, CERL

Moving to the remote storage (from 9:00-10:30)
4.Preparations for actual move
Introducing the topics of cataloguing, inventory, barcoding etc.: Michael Williams and Robin James, Cambridge University Library

Introducing the topics of preservation issues, shelfing plans and other preparations for the move (staff training? Issues around packing the collection? Choosing a moving firm?): Toby Kirtley, Bodleian Libraries

5. The actual move, contractors, unpacking the materials in the new storage area
Introducing the topic: Ulrich Niederer

Break from 10:30 to 11:00

Working with the remote storage in place (from 11:00-12:30)
6. Security issues, e.g. related to transport, drivers/vans, routes, disaster planning
Introducing the topic: Jacqueline Lambert, Royal Library, Brussels, will explore the 'what if' hazard analysis model often used in technical/ industrial engineering with the workshop participants

7. Workflows. Getting the items out of storage (and returning them there), and service to reading rooms (+ communicating about this to users)
Introducing the topic: Andy Appleyard, British Library

Conclusions, last questions, and farewells (12:30-13:00)

Lunch for seminar participants (13:00-14:00)

Registration: Please send a message to marian.lefferts@cerl.org

Costs: a small registration fee to cover the catering costs (Euro 25 for CERL members, and Euro 40 for non-members). You will need to make your own travel arrangements. Suggested hotels see below.

Directions: https://www.kb.nl/en/visitors/address-and-directions. We are meeting in the room called 'Visboek' on the second floor.

Hotels:

- NH hotel just behind the Central Station and the venue for the seminar (walk or one tram stop)
- Babylon Hotel, on the same square at the venue of the seminar, but usually a bit more expensive
- Novotel Suites, newish on the main shopping street, 10min-walk from the seminar venue
- Holiday Inn express – Parliament, 10min-walk

The venue is on the square behind the Central Station, which is a transport hub, so if you chose a hotel further out, there is usually good transport to travel from hotel to the KB the Netherlands. I am happy to offer advice on transport, and you might find this a useful tool for planning travel by public transport (train, tram, bus): http://9292.nl/ (just enter departure point and where you want to go).

Buying a day ticket for public transport in The Hague: https://www.denhaag.nl/en/residents/to/Day-tickets-for-public-transport.htm