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Seminar on preparing for and using a remote storage facility

Koninklijke Bibliotheek, the National Library of the Netherlands, The Hague, 18-19 November 2019

Programme

draft

The session is intended for high-level staff in libraries that are in the process of storing (part of) their collections in a remote facility. We envisage about an hour for each theme, each time staring with a short presentations followed by a group discussion.

18 November from 14:00

Chairman for the day: Dr Ulrich Niederer, formerly of the ZHB Luzern, and still actively involved in the Kooperative Speicherbibliothek Schweiz. He opens the seminar with a reflection on Why consider remote storage?

Planning for it
1. Specifications, climate control, contractors, etc.
Introducing the topic: Foekje Boersma, Koninklijke Bibliotheek, the National Library of the Netherlands, also raising the issue of passive climate control.

2. Collaborative storage, potential partners, funding, agreements, etc.
Introducing the topic: Hilde Van Kiel, KU Leuven Libraries, including a few words on the Heritage Lab, planned for thirteen Flemish heritage institutions.

3. Criteria for deciding what goes in and what doesn’t, special collections or not?
Introducing the topic: Ophélie Ramonatxo, Bibliothèque nationale de France

Evening: Conference dinner at your own cost

19 November from 9:00 to 13:00

Moving to the remote storage
4. Preparations for actual move, incl. cataloguing/inventory issues, preservations issues, shelving plan etc.
Introducing the topic: Toby Kirtley, Estates Projects Officer & Health and Safety Lead, Bodleian Libraries, who worked on their Swindon facility

5. The actual move, contractors, unpacking the materials in the new storage area
Introducing the topic:

Working with the remote storage in place
6. Workflows. Getting the items out of storage (and returning them there), and service to reading rooms (+ communicating about this to users)
Introducing the topic: a representative of the British Library

7. Security issues, e.g. related to transport, drivers/vans, routes, disaster planning
Introducing the topic: Jacqueline Lambert, Royal Library, Brussels, will explore the 'what if' hazard analysis model often used in technical/ industrial engineering with the workshop participants

Lunch for seminar participants 13:00-14:00

Practicalities

Registration: Please send a message to marian.lefferts@cerl.org

Costs: a small registration fee to cover the catering costs (Euro 25 for CERL members, and Euro 40 for non-members). You will need to make your own travel arrangements. Suggested hotels (hopefully at preferential rates) will be posted here.

Directions: https://www.kb.nl/en/visitors/address-and-directions

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 services/seminars/remotestorage.txt · Last modified: 2019/07/17 15:32 by lefferts

 

 

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