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Seminar on preparing for and using a remote storage facility

Koninklijke Bibliotheek, the National Library of the Netherlands, The Hague, 18-19 November 2019

Programme

draft

The session is intended for high-level staff in libraries that are in the process of storing (part of) their collections in a remote facility. We envisage about an hour for each theme, each time staring with a short presentation followed by a group discussion.

18 November from 14:00

Chairman for the day: Dr Ulrich Niederer, formerly of the ZHB Luzern, and still actively involved in the Kooperative Speicherbibliothek Schweiz. He opens the seminar with a reflection on Why consider remote storage?

Planning for it
1. Specifications, climate control, contractors, etc.
Introducing the topic: Foekje Boersma, Koninklijke Bibliotheek, the National Library of the Netherlands, also raising the issue of passive climate control.

2. Collaborative storage, potential partners, funding, agreements, etc.
Introducing the topic: Hilde Van Kiel, KU Leuven Libraries, including a few words on the Heritage Lab, planned for thirteen Flemish heritage institutions.

3. Criteria for deciding what goes in and what doesn’t, special collections or not?
Introducing the topic of selection criteria: Ophélie Ramonatxo, Bibliothèque nationale de France

Evening: Conference dinner at your own cost

19 November from 9:00 to 13:00

Moving to the remote storage
4.Preparations for actual move
Introducing the topics of cataloguing, inventory, barcoding etc.: Michael Williams, Cambridge University Library
Introducing the topics of preservation issues, shelfing plans and other preparations for the move (staff training? Issues around packing the collection? Choosing a moving firm?): Toby Kirtley, Bodleian Libraries

5. The actual move, contractors, unpacking the materials in the new storage area
Introducing the topic: Ulrich Niederer

Working with the remote storage in place
6. Security issues, e.g. related to transport, drivers/vans, routes, disaster planning
Introducing the topic: Jacqueline Lambert, Royal Library, Brussels, will explore the 'what if' hazard analysis model often used in technical/ industrial engineering with the workshop participants

7. Workflows. Getting the items out of storage (and returning them there), and service to reading rooms (+ communicating about this to users)
Introducing the topic: Andy Appleyard, British Library

Lunch for seminar participants 13:00-14:00

Practicalities

Registration: Please send a message to marian.lefferts@cerl.org

Costs: a small registration fee to cover the catering costs (Euro 25 for CERL members, and Euro 40 for non-members). You will need to make your own travel arrangements. Suggested hotels (hopefully at preferential rates) will be posted here.

Directions: https://www.kb.nl/en/visitors/address-and-directions. We are meeting in the room called 'Visboek' on the second floor.

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 services/seminars/remotestorage.txt · Last modified: 2019/09/18 14:51 by lefferts

 

 

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