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resources:provenance:pdaguidelines [2019/11/01 13:50] – [Guidelines for uploading and describing images in the CERL Provenance Digital Archive] lefferts | resources:provenance:pdaguidelines [2022/12/07 16:49] – [SAVING THE RECORD] lefferts | ||
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- | ====== CERL Provenance Digital Archive | + | ====== |
- | A PDF version of the Guidelines can be downloaded {{ : | ||
+ | A PDF version of the Guidelines will be made available here. | ||
- | ===== Guidelines for uploading and describing images in the CERL Provenance Digital Archive ===== | + | **Version 1.1 (December 2022)\\ |
+ | Marieke van Delft\\ | ||
+ | Additions: Marian Lefferts**\\ | ||
- | **Version 0.4\\ | + | ===== GENERAL ===== |
- | Marieke van Delft\\ | + | |
- | Additions: Marian Lefferts, Cristina Dondi, John Lancaster**\\ | + | |
+ | Website: [[https:// | ||
+ | Login: create an account | ||
- | ====== GENERAL ====== | + | After registering, |
- | Website: [[http:// | + | **Consent** |
- | Login: login via Google, Facebook or ORCID | + | By making use of the account you have created for the Provenance Digital Archive, you consent |
- | If you go to Arkyves, | + | * Your name will be displayed with the records that you create |
+ | * Descriptions of provenance information that you create | ||
+ | * You must ensure | ||
+ | If you have uploaded an image to the CERL PDA before, your account may have been migrated already. Then just [[https:// | ||
+ | ===== INTRODUCTION ===== | ||
- | ====== INTRODUCTION ====== | + | Preferably, the entire page with a provenance mark is photographed so one sees the context of use of the mark. Please add a second image with a detail of the specific provenance mark. If a page of the book that you describe contains more than one evidence of provenance, for example two inscriptions by two different former owners, you should create two entries in the PDA, one for each former owner. We hope that in a future version of the PDA, it will be possible to highlight the specific provenance mark you describe. Until then the second image with the detail is required. |
- | Preferably, | + | The PDA is meant for unique provenance marks. Therefore, for repetitive marks such as Ex Libris, |
- | The PDA is meant for unique provenance marks. Therefore, for repetitive marks such as Ex Libris, Armorial Bindings or Library Stamps, one description will do. If the same mark is used multiple times in various books, the mark is only described once in Arkyves. Inscriptions can be repetitive, but when the former owner uses a different wording or the former owner’s handwriting has changed substantially, | + | * If you cannot find the provenance mark in the PDA, create a new item; |
- | Thus, before adding a new image, check if the image is already available in the PDA by searching with the elements you plan to describe the provenance mark: name of the former owner (user of the provenance mark), subject of the image, text on the mark or ICONCLASS code. | + | |
- | - If you cannot find the provenance mark in Arkyves, describe it in the CERL PDA; | + | |
- | - If the mark is already described, do not insert it a second time; click on the image and then you can add the source with the second instance in the Comments | + | |
- | - If the image occurs in another Arkyves collection (you will only see this when your library has a subscription to Arkyves), a new description in the CERL PDA can be added. | + | |
- | Descriptions can only be edited by the person who made the initial contribution, | + | |
+ | ===== ADDING A NEW IMAGE ===== | ||
- | ====== ADDING A NEW IMAGE ====== | + | You start the description of a new provenance mark by selecting “Upload New Item” in the blue bar at the top of your screen. |
+ | |||
+ | First, upload your image(s). NB: only JPG’s are allowed. There you can upload one or (if needed) more images of the provenance mark, preferably no larger than 2 MB. **Please ensure that all images are free of copyright.** Then describe the provenance mark by filling in the fields on the PDA input form. Fields with an * are obligatory | ||
- | You start the description of a new provenance mark by clicking the brown button in the bar above. | ||
- | On the right part of the screen you see the button ‘Upload image(s)’. There you can upload one or (if needed) more images of the provenance mark. On the left part of the screen you see the fields needed to describe the image | ||
- | 1. Start by uploading the image(s) | ||
- | 2. Then insert the information in the concerned fields; fields with an * are obligatory | ||
===== DESCRIPTION OF THE SOURCE ===== | ===== DESCRIPTION OF THE SOURCE ===== | ||
+ | **Source URI **\\ | ||
+ | Paste a URI in this field, e.g.: \\ | ||
+ | * HPB: the Heritage of the Printed Book Database; you find the URL in HPB by clicking the “cite” | ||
+ | * MEI: Material evidence in Incunabula Database, for example: https:// | ||
+ | * ISTC: Incunabula Short-Title Catalogue, for example: https:// | ||
+ | |||
+ | In certain instances, pasting the URI in the box will ensure that Bibliographic details are automatically added to the PDA record. \\ | ||
+ | |||
+ | |||
+ | **Bibliographic details**\\ | ||
+ | If the source of your provenance mark does not occur in any of these bibliographical resources, you can manually add relevant information to the fields of the Bibliographic details (Author, Title, Imprint). \\ | ||
+ | |||
+ | **Institution Name**\\ | ||
+ | Institution names are based upon the [[https:// | ||
+ | |||
+ | **Shelfmark**\\ | ||
+ | Insert the shelfmark of the item containing the provenance mark you are describing. | ||
+ | |||
+ | **Location in source | ||
+ | Picklist. Describe the location choosing one of the options from the picklist; a page or folio number can be inserted in the box right of the pick list. Before the number, you must add fol. or p. | ||
+ | |||
+ | ===== DESCRIPTION OF THE PROVENANCE ===== | ||
+ | |||
+ | **Description**\\ | ||
+ | Here a general description of the provenance mark must be given. This is a free field, you may choose | ||
+ | Examples: \\ | ||
+ | * Ex-libris of J.B. Verdussen, oval mark with birds feeding a bird on a nest, surrounded by a border with text. | ||
+ | * Notes by J. Visser with bibliographical information concerning the edition | ||
+ | * Stamp of the Pragae Emautina Bibliotheca | ||
+ | For specific, standardised information, | ||
+ | |||
+ | **Kind of provenance **\\ | ||
+ | Picklist. Choose one of the options. If you miss a particular kind of provenance, please write to the PDA Coordinator, | ||
+ | |||
+ | ** Transcription**\\ | ||
+ | Transcribe the text (if any) on the provenance mark in normalised form, i.e. do not use capitals if these are not used in a common sentences; give the text as it is meant, i.e. solve the u-v, i-j etc. in Latin[“virtus” instead of “virtvs”] and if possible, give a translation between brackets [ …]. | ||
+ | |||
+ | **Language **\\ | ||
+ | Picklist. Choose the language of the text on the mark. If the language is not available in the picklist, you can choose Other. Please specify the language of the provenance mark in the Notes field. | ||
+ | |||
+ | **Technique | ||
+ | Use a term from the picklist. If you miss a technique, please send an email to the PDA Coordinator [[mailto: | ||
+ | |||
+ | **ICONCLASS **\\ | ||
+ | Click on the ICONCLASS button. When you enter a search term in the search box, you are presented with ICONCLASS codes that are potentially relevant. Select the code you want. For more inspiration, | ||
+ | |||
+ | **Date | ||
+ | The date in this field should be as specific as possible; general information on dates is given in the field Global date range. For persons, give the biographical dates. If no date can be found, leave the field empty. | ||
- | **Source URL** | + | **Global date range**\\ |
- | In this field a URL can be pasted referring to: | + | In this field you can click a century; more than one century is possible. |
- | HPB: the Heritage of the Printed Book Database; you find the URL in HPB by clicking the “cite” image with your right mouse button and copy the link, for example: http:// | + | |
- | MEI: Material evidence in Incunabula Database, for example: https:// | + | |
- | ISTC: Incunabula Short-Title Catalogue, for example: https:// | + | |
- | After pasting a valuable URL the descriptive fields of the source | + | **Width and Height |
+ | Give these in cm, rounded up or down to halves | ||
- | If the source does not occur in any of these bibliographical resources, you can manually | + | **Place of use **\\ |
+ | In the search box, enter the place where the provenance mark was used or/and the Former Owner (user of the provenance mark) lived. This field is connected to the CERL Thesaurus. Type the name of the place of use and the name will be retrieved. You can also add the name of a country if you do not know a specific place or region where the mark was in use. There is some delay in the retrieval | ||
+ | |||
+ | **Former Owners | ||
+ | Enter the name of the user (person or institution) of the provenance mark. Insert the name of the Former Owner as specific as possible. This field is connected | ||
- | **Caption/Description** | + | **Missing names / Add Lookup items **\\ |
- | Here a general description | + | Place names and names of Former Owners are retrieved from the CERL Thesaurus Database. If no name pops up when typing, try some different spellings. If then still no name pops up, please |
- | Example: | + | |
- | - Ex-libris of J.B. Verdussen | + | |
- | - Notes by J. Visser with bibliographical information concerning the edition | + | |
- | - Stamp of the Pragae Emautina Bibliotheca | + | |
- | **Institution name** | + | {{ :resources:provenance:add_ct_variant.jpg?600 |}} |
- | Institution names are based upon the CERL " | + | |
- | NB: | + | |
- | You can open this database via the help button above the field; open the database in a new tab with the right mouse button, otherwise you might lose the description you made because going back does not work. | + | |
- | **Location in source** | + | Insert |
- | Picklist. Describe | + | |
- | Kind of provenance | + | **Notes **\\ |
- | Picklist. Choose one of the options. If you miss something, please write to marieke.vandelft@kb.nl | + | In this field you can add information you were not yet able to provide: for example URL’s |
- | **Bibliographical data** | + | ===== SAVING |
- | These fields will be filled automatically when adding the link in the source field. | + | |
- | + | ||
- | ====== DESCRIPTION OF THE PROVENANCE ====== | + | |
- | **Transcription** | + | You can save the record via the yellow button at the top or the bottom |
- | Transcribe | + | |
- | **Language** | + | **Can You Help?**\\ |
- | Picklist. Choose | + | If you could not identify |
- | **Century** | + | ===== FULL DISPLAY OF A RECORD ===== |
- | Picklist. Choose the century in which the mark was in use; multiple centuries are possible. | + | |
- | Date | + | Three grey buttons are made available above the provenance records: |
- | The date in this field should be as specific as possible; general information on dates is given in the Century field. For persons, give the biographical dates. If no date can be found, leave the field empty. | + | |
- | **Iconclass** | + | **Comment**\\ |
- | Via the information | + | Users who are logged in will see this Comment |
- | **Technique** | + | **IIIF**\\ |
- | Use a term form the picklist. If you miss a technique, please send an email to: marieke.vandelft@kb.nl | + | This gives you access to a piece of code, which you can copy and paste in another application. |
- | **Width and Height** | + | **Copy URI to clipboard**\\ |
- | Give these in cm, rounded up or down to halves (2,5 cm) | + | The permanent identifier for the PDA record is copied to the clipboard and can be pasted |
- | **Place of use** | + | {{ :resources:provenance: |
- | This means the place where the provenance | + | |
- | **Former Owners** | + | Towards |
- | Here comes the name of the user of the provenance mark. Insert the name of the Former Owner as specific as possible. This field is connected | + | |
- | **Missing names** | + | Under the image you find **the timestamp** for the PDA record, and the name of the editor who added this particular record to the PDA. |
- | Place names and Former Owners are retrieved from the CERL " | + | |
- | If no name pops up when typing, try some different spellings. If then still no name pops up, please open the CERL Thesaurus (https:// | + | |
- | ===== RIGHT PART OF THE FORM ===== | + | In the black bar at the bottom you will find **CERL’s data policy for the PDA**, and our copyright notice. |
+ | {{ : | ||
- | **Can You Help forum** | ||
- | If you could not identify the image, please give all the information about the image you have and tick this box. The image will then show up in the Can You Help forum at Arkyves and other scholars might be able to help you to identify it. | ||
- | **Comments field** | ||
- | In this field you can add information you were not yet able to provide: for example URL’s of other books with the same image. Other useful information such as bibliographical references, references to other provenance websites, information about a former owner etc. For some elements new fields might be defined in the future. | ||
====== NOTE ====== | ====== NOTE ====== | ||
- | These guidelines are compiled for describing provenance marks in the PDA. At this moment it is not yet possible to link from MEI to the images described. This possibility will be developed and we will let you know when this is functioning. | + | These guidelines are compiled for describing provenance marks in the PDA. You can link from MEI to the CERL PDA through inserting the Permanent link from the CERL PDA in the appropriate field in MEI. |
resources/provenance/pdaguidelines.txt · Last modified: 2022/12/07 17:24 by lefferts