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resources:provenance:pdaguidelines [2020/04/22 11:04] – [RIGHT PART OF THE FORM] leffertsresources:provenance:pdaguidelines [2022/12/07 16:22] – [ADDING A NEW IMAGE] lefferts
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-A PDF version of the Guidelines can be downloaded {{ :resources:provenance:guidelines_cerl_pda_latest.pdf |here}}+A PDF version of the Guidelines will be made available here.
  
- +**Version 1.1 (December 2022)\\
-**Version 0.5 (April 2020)\\+
 Marieke van Delft\\ Marieke van Delft\\
-Additions: Marian Lefferts, Cristina Dondi, John Lancaster**\\+Additions: Marian Lefferts**\\
  
  
 ====== GENERAL ====== ====== GENERAL ======
-{{ :resources:provenance:cerl_pda_in_arkyves.png?350|}} + 
-Website: [[http://arkyves.org/r/cerl/pda]]\\ +Website: [[https://pda.cerl.org |https://pda.cerl.org]] \\ 
-Login: login via Google, Facebook or ORCID\\ +Login: create an account   
-\\ + 
-If you go to Arkyves, below the Arkyves logo, you will see ‘CERL Provenance Digital Archive' in blue which is the link that directs you to the PDA. \\+After registering, you will be sent an email to confirm your address and choose a new password. Please keep an eye on your SPAM box in case the registration mail gets lost there. 
 + 
 +**Consent** 
 +By making use of the account you have created for the Provenance Digital Archive, you consent to the following: 
 +  * Your name will be displayed with the records that you create 
 +  * Descriptions of provenance information that you create will be made available to all under a CC0 license 
 +  * You must ensure that images you upload are free from copyright. Any images that you contribute will be made available as IIIF and under a CC0 license 
 + 
 +If you have uploaded an image to the CERL PDA before, your account may have been migrated already. Then just [[https://pda.cerl.org/passwordreset|request a password reset]].
 ====== INTRODUCTION ====== ====== INTRODUCTION ======
  
-Preferably,  the entire page with a provenance mark is photographed so one sees the context of use of the mark. If a page of the book that the you describe contains more than one evidence of provenance, for example two inscriptions by two different former owners, you should create two entries in the PDA, one for each former owner; attach the same image to both of them. In a future version of Arkyves, it will be possible to highlight the specific provenance mark you describe.+Preferably, the entire page with a provenance mark is photographed so one sees the context of  use of the mark. Please add a second image with a detail of the specific provenance mark.  If a page of the book that you describe contains more than one evidence of  provenance, for example two inscriptions by two different former owners, you should create two entries in the PDA, one for each former owner. We hope that in a future version of the PDA, it will be possible to highlight the specific provenance mark you describe. Until then the second image with the detail is required.
  
-The PDA is meant for unique provenance marks. Therefore, for repetitive marks such as Ex Libris, Armorial Bindings or Library Stamps, one description will do. If the same mark is used multiple times in various books, the mark is only described once in Arkyves. Inscriptions can be repetitive, but when the former owner uses a different wording or the former owner’s handwriting has changed substantially, an inscription can be added twice or more times. The decision whether a mark should be described separately is up to the editor that describes the provenance mark. +The PDA is meant for unique provenance marks. Therefore, for repetitive marks such as Ex Libris,  Armorial Bindings or Library Stamps of a specific former owner, one description is sufficient. If the same mark is used multiple  times in various books, the mark is only described once in the PDA. Inscriptions can be repetitive,  but when the former owner uses a different wording or the former owner’s handwriting has changed substantially, an inscription can be added twice or more times. The decision whether a mark should be described separately is up to the editor creating the description. Therefores, **before adding a new image**, check if the image is already available in the PDA by searching  with the elements you plan to describe the provenance mark: name of the former owner (user of  the provenance mark), subject of the image, text on the mark or ICONCLASS code. Then act as follows:
-Thus, before adding a new image, check if the image is already available in the PDA by searching with the elements you plan to describe the provenance mark: name of the former owner (user of the provenance mark), subject of the image, text on the mark or ICONCLASS code.\\ +
-- If you cannot find the provenance mark in Arkyves, describe it in the CERL PDA;\\ +
-- If the mark is already described, do not insert it a second time; click on the image and then you can add the source with the second instance in the Comments field on the right side of the screen. We strive to turn this into a linked field in the future; for now only add the URL of MEI, a library catalogue etc. \\ +
-- If the image occurs in another Arkyves collection (you will only see this when your library has a subscription to Arkyves), a new description in the CERL PDA can be added. +
-Descriptions can only be edited by the person who made the initial contribution, and the general MEI-editor; the name of the creator of the description is added to the description.+
  
 +  * If you cannot find the provenance mark in the PDA, create a new item;
 +  * If the mark is already described, do not insert it a second time; click on the image and then you can add the source with the second instance in the Notes field at the bottom of the screen. We strive to turn this into a linked field in the future; for now only add the URL of MEI, a library catalogue etc.  
 +  * Descriptions can only be edited by the person who made the initial contribution, and the general PDA-editor; the name of the creator of the description is displayed in the record. 
  
-====== ADDING A NEW IMAGE ======+===== ADDING A NEW IMAGE ===== 
 + 
 +You start the description of a new provenance mark by selecting “Upload New Item” in the blue bar at the top of your screen. 
 + 
 +First, upload your image(s). NB: only JPG’s are allowed. There you can upload one or  (if needed) more images of the provenance mark, preferably no larger than 2 MB. **Please ensure that all images are free of copyright.** Then describe the provenance mark by filling in the fields on the PDA input form. Fields with an * are obligatory     
  
-You start the description of a new provenance mark by clicking the brown button in the bar above.  
-On the right part of the screen you see the button ‘Upload image(s)’. There you can upload one or (if needed) more images of the provenance mark. On the left part of the screen you see the fields needed to describe the image\\ 
-1. Start by uploading the image(s)\\ 
-2. Then insert the information in the concerned fields; fields with an * are obligatory 
  
 ===== DESCRIPTION OF THE SOURCE ===== ===== DESCRIPTION OF THE SOURCE =====
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 **Caption/Description**\\ **Caption/Description**\\
-Here a general description of the provenance mark must be given. The detailed information will be specified in the specific fields describing the provenance. This is a free field, you may choose your own wording (preferably English); the more specific the description, the easier the mark will be found.\\+Here a description of the provenance mark must be given. The detailed information will be specified in the specific fields describing the provenance. This is a free field, you may choose your own wording in English; the more specific the description, the easier the mark will be found.\\
 Example:\\ Example:\\
 - Ex-libris of J.B. Verdussen\\ - Ex-libris of J.B. Verdussen\\
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 \\ \\
 **Institution name**\\ **Institution name**\\
-Institution names are based upon the CERL "Holding Institutions" Database (https://data.cerl.org/holdinst/_search). For more information or to add a missing institution, please contact: [[jahnke@sub.uni-goettingen.de|Alexander Jahnke]], Data Conversion Group, Göttingen.\\+Institution names are based upon the CERL "Holding Institutions" Database (https://data.cerl.org/holdinst/_search). For more information or to add a missing institution, please contact: [[marian.lefferts@cerl.org|Marian Lefferts]], CERL Executive Manager.\\ 
 +\\
 NB:   NB:  
 You can open this database via the help button above the field; open the database in a new tab with the right mouse button, otherwise you might lose the description you made because going back does not work. You can open this database via the help button above the field; open the database in a new tab with the right mouse button, otherwise you might lose the description you made because going back does not work.
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 **Kind of provenance**\\ **Kind of provenance**\\
-Picklist. Choose one of the options. If you miss something, please write to [[marieke.vandelft@kb.nl |Marieke van Delft]], Koninklijke Bibliotheek, the National Library of the Netherlands, The Hague.+Picklist. Choose one of the options. If you miss something, please write to [[mariekevdelft@outlook.com|Marieke van Delft]], PDA Coordinator.
  
 **Bibliographical data**\\ **Bibliographical data**\\
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 **Technique**\\ **Technique**\\
-Use a term form the picklist. If you miss a technique, please send an email to [[marieke.vandelft@kb.nl |Marieke van Delft]], Koninklijke Bibliotheek, the National Library of the Netherlands, The Hague.+Use a term form the picklist. If you miss a technique, please send an email to [[mariekevdelft@outlook.com|Marieke van Delft]], PDA Coordinator.
  
 **Width and Height**\\ **Width and Height**\\
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 **Place of use**\\ **Place of use**\\
-This means the place where the provenance mark was used or/and the Former Owner (user of the provenance mark) lived. Type the name of the place of use and the name will be retrieved. If not, see below. You can also add the name of a country if you do not know a specific place or region where the mark was in use. Please verify the form of the name of the country in use in the CERL Thesaurus. There is some delay in the retrieval of the geographical names from the Thesaurus, so you may have to wait until it appears.+This means the place where the provenance mark was used or/and the Former Owner (user of the provenance mark) lived. Type the name of the place of use and the name will be retrieved. If not, see Missing Names below. You can also add the name of a country if you do not know a specific place or region where the mark was in use. Please verify the form of the name of the country in use in the CERL Thesaurus. There is some delay in the retrieval of the geographical names from the Thesaurus, so you may have to wait until it appears.
  
 **Former Owners**\\ **Former Owners**\\
-Here comes the name of the user of the provenance mark. Insert the name of the Former Owner as specific as possible. This field is connected to the CERL Thesaurus. If you type a name, a person or institution pops up. If this is the right one, you insert it by clicking. Please verify the form of the name of the former owner in use in the CERL Thesaurus. There is some delay in the retrieval of the names from the Thesaurus, so you may have to wait until it appears.+Here comes the name of the user of the provenance mark. Insert the name of the Former Owner as specific as possible. This field is connected to the CERL Thesaurus. If you type a name, a person or institution pops up. If this is the right one, you insert it by clicking. Please verify the form of the name of the former owner in use in the CERL Thesaurus. There is some delay in the retrieval of the names from the Thesaurus, so you may have to wait until it appears. If you do not know the former owner, please leave the field empty; in the presentation the words “Unidentified Owner” will appear. And do not forget to tick the Can You Help box. 
 + 
  
 **Missing names**\\ **Missing names**\\
-Place names and Former Owners are retrieved from the CERL "Thesaurus" Database.  +Place names and Former Owners are retrieved from the CERL Thesaurus Database.  
-If no name pops up when typing, try some different spellings. If then still no name pops up, please open the CERL Thesaurus (https://data.cerl.org/thesaurus/_search)  in a new tab and search for the name. If the name lacks in CERL thesaurus, you can add it with the button ‘Add missing lookup items’. A new form opens where you can choose between Place, Former Owner (person) and Former Owner (Institution). Insert the place or former owner and it will be kept in the CERL Thesaurus and your description. There can be some delay when saving new names in the Thesaurus, so you might have to wait before it turns up.+If no name pops up when typing, try some different spellings. If then still no name pops up, please open the CERL Thesaurus (https://data.cerl.org/thesaurus/_search)  in a new tab and search for the name. If the name lacks in CERL Thesaurus, you can add it with the button ‘Add missing lookup items’. A new form opens where you can choose between Place, Former Owner (person) and Former Owner (Institution). Insert the place or former owner and it will be kept in the CERL Thesaurus and your description. There can be some delay when saving new names in the Thesaurus, so you might have to wait before it turns up.
  
 ===== RIGHT PART OF THE FORM ===== ===== RIGHT PART OF THE FORM =====
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 **Can You Help forum**\\ **Can You Help forum**\\
 {{ :resources:provenance:schermopname_1_.png?200|Can you Help?}} {{ :resources:provenance:schermopname_1_.png?200|Can you Help?}}
-If you could not identify the image, please give all the information about the image you have and tick this box. The image will then show up in the Can You Help forum at Arkyves and other scholars might be able to help you to identify it. If you could not identify the image, please give all the information about the image you have and tick this box. The image will then show up in the[[https://www.arkyves.org/r/section/him_CERLCANYOUHELP|Can You Help forum]] at Arkyves and other scholars might be able to help you to identify it.+If you could not identify the image, please give all the information about the image you have and tick this box. The image will then show up in the Can You Help forum at Arkyves and other scholars might be able to help you to identify it. If you could not identify the image, please give all the information about the image you have and tick this box. The image will then show up in the [[https://www.arkyves.org/r/section/him_CERLCANYOUHELP|Can You Help forum]] at Arkyves and other scholars might be able to help you identify it.
  
 **Notes**\\ **Notes**\\
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 ====== NOTE ====== ====== NOTE ======
  
-These guidelines are compiled for describing provenance marks in the PDA. At this moment it is not yet possible to link from MEI to the images described. This possibility will be developed and we will let you know when this is functioning.+These guidelines are compiled for describing provenance marks in the PDA. You can link from MEI to the CERL PDA through inserting the Permanent link from the CERL PDA in the  appropriate field in MEI.
  
  
 resources/provenance/pdaguidelines.txt · Last modified: 2022/12/07 17:24 by lefferts

 

 

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