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resources:provenance:pdaguidelines [2022/12/07 16:33] – [GENERAL] leffertsresources:provenance:pdaguidelines [2022/12/07 17:04] – [DESCRIPTION OF THE SOURCE] lefferts
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 If you have uploaded an image to the CERL PDA before, your account may have been migrated already. Then just [[https://pda.cerl.org/passwordreset|request a password reset]]. If you have uploaded an image to the CERL PDA before, your account may have been migrated already. Then just [[https://pda.cerl.org/passwordreset|request a password reset]].
-====== INTRODUCTION ======+===== INTRODUCTION =====
  
 Preferably, the entire page with a provenance mark is photographed so one sees the context of  use of the mark. Please add a second image with a detail of the specific provenance mark.  If a page of the book that you describe contains more than one evidence of  provenance, for example two inscriptions by two different former owners, you should create two entries in the PDA, one for each former owner. We hope that in a future version of the PDA, it will be possible to highlight the specific provenance mark you describe. Until then the second image with the detail is required. Preferably, the entire page with a provenance mark is photographed so one sees the context of  use of the mark. Please add a second image with a detail of the specific provenance mark.  If a page of the book that you describe contains more than one evidence of  provenance, for example two inscriptions by two different former owners, you should create two entries in the PDA, one for each former owner. We hope that in a future version of the PDA, it will be possible to highlight the specific provenance mark you describe. Until then the second image with the detail is required.
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 You start the description of a new provenance mark by selecting “Upload New Item” in the blue bar at the top of your screen. You start the description of a new provenance mark by selecting “Upload New Item” in the blue bar at the top of your screen.
 +
 +{{ :resources:provenance:pda_input_form.png?600 |}}
  
 First, upload your image(s). NB: only JPG’s are allowed. There you can upload one or  (if needed) more images of the provenance mark, preferably no larger than 2 MB. **Please ensure that all images are free of copyright.** Then describe the provenance mark by filling in the fields on the PDA input form. Fields with an * are obligatory      First, upload your image(s). NB: only JPG’s are allowed. There you can upload one or  (if needed) more images of the provenance mark, preferably no larger than 2 MB. **Please ensure that all images are free of copyright.** Then describe the provenance mark by filling in the fields on the PDA input form. Fields with an * are obligatory     
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 **Bibliographic details**\\ **Bibliographic details**\\
-If the source of your provenance mark does not occur in any of these bibliographical resources, you can manually add relevant information to the fields of the Bibliographic details (Author, Title, Imprint). \\+If the source of your provenance mark does not occur in any of these bibliographical resources, you should manually add relevant information to the fields of the Bibliographic details (Author, Title, Imprint). \\
  
 **Institution Name**\\ **Institution Name**\\
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 **ICONCLASS **\\ **ICONCLASS **\\
 Click on the ICONCLASS button. When you enter a search term in the search box, you are presented with ICONCLASS codes that are potentially relevant. Select the code you want. For more inspiration, see: http://iconclass.org/help/outline. Click on the ICONCLASS button. When you enter a search term in the search box, you are presented with ICONCLASS codes that are potentially relevant. Select the code you want. For more inspiration, see: http://iconclass.org/help/outline.
-===== RIGHT PART OF THE FORM ===== 
  
 +**Date  **\\
 +The date in this field should be as specific as possible; general information on dates is given in the field Global date range. For persons, give the biographical dates. If no date can be found, leave the field empty. 
 +
 +**Global date range**\\
 +In this field you can click a century; more than one century is possible.
 +
 +**Width and Height  **\\
 +Give these in cm, rounded up or down to halves (2,5 cm); numbers only.
 +
 +**Place of use  **\\
 +In the search box, enter the place where the provenance mark was used or/and the Former Owner (user of the  provenance mark) lived. This field is connected to the CERL Thesaurus. Type the name of the place of use and the name will be retrieved. You can also add the name of a country if you do not know a specific place or region where the mark was in use. There is some delay in the retrieval of the geographical names from the CERL Thesaurus, so you may have to wait until it appears. If no name pops up, add the place name via the ‘Add Lookup items’ button (see Missing names, below). 
 +  
 +**Former Owners  **\\
 +Enter the name of the user (person or institution) of the provenance mark. Insert the name of the Former Owner as specific as possible. This field is connected to the CERL Thesaurus. If you type a name, the name of a person or institution pops up. If this is the right one, you insert it by clicking. There is some delay in the retrieval of the names from the Thesaurus, so you may have to wait until it appears. If no name pops up, add the name of the owner via the ‘Add Lookup items’ button (see Missing names, below). 
 +
 +**Missing names / Add Lookup items **\\
 +Place names and names of Former Owners are retrieved from the CERL Thesaurus Database. If no name pops up when typing, try some different spellings. If then still no name pops up, please  [[https://data.cerl.org/thesaurus/_search|open the CERL Thesaurus]] in a new tab and search for  the name. If the name is not present in the CERL Thesaurus, you can add it to the CERL Thesaurus with the button ‘Add lookup items’. A new form opens where you can choose between Place, Former Owner and Corporate Body.
 +
 +{{ :resources:provenance:add_ct_variant.jpg?600 |}}
 +
 +Insert the place or former owner and it will be added to the CERL Thesaurus. After you have created a new entry in the CERL Thesaurus, you return to the PDA input form and select Places of use or Former Owners. In the search box you enter they name that you have just created, and establish a link between the CERL Thesaurus and the PDA by clicking on it.   There can be a small delay when saving new names in the CERL Thesaurus, so you might have to wait some minutes before you can retrieve the name you created for the input form.
 +
 +**Notes **\\ 
 +In this field you can add information you were not yet able to provide: for example URL’s of other books with the same image, or other useful information such as bibliographical references, references to other provenance websites, information about a former owner etc. For some elements new fields might be defined in the future.
 +
 +===== SAVING THE RECORD =====
 +
 +
 +You can save the record via the yellow button at the top or the bottom of the input form.
 +
 +**Can You Help?**\\
 +If you could not identify the former owner, please use the input form to describe the image in as much detail as you can and then switch on ‘Can You Help?’ by toggling the slide at the top. You can add a specific question to the Notes field. The image will then show up in the ‘Can You Help?’ forum https://pda.cerl.org/canyouhelp. Other scholars might be able to help  you to identify it. If they are registered, they can give this information via the button Comments in the full display mode. You can retrieve all unidentified records by clicking ‘Can You Help?’ in the blue bar at the top of your screen.
 +
 +===== FULL DISPLAY OF A RECORD =====
 +
 +Three grey buttons are made available above the provenance records:
 +
 +**Comment**\\
 +Users who are logged in will see this Comment button. Those registered users can attach their comments to a record created by another PDA user.
 +
 +**IIIF**\\
 +This gives you access to a piece of code, which you can copy to paste the image in another application.
 +
 +**Copy URI to clipboard**\\
 +The permanent identifier for the PDA record is copied to the clipboard and can be pasted in other documents, for example your article in Word.
 +
 +{{ :resources:provenance:schermopname_745_.png?600 |}}\\
 +
 +Towards the bottom of certain records just before the image, you may see a **link to the Material Evidence in Incunabula database (MEI)**. Clicking on that link will give you the full MEI record for this item.
 +
 +Under the image you find **the timestamp** for the PDA record, and the name of the editor who added this particular record to the PDA.
 +
 +In the black bar at the bottom you will find **CERL’s data policy for the PDA**, and our copyright notice.
 +
 +{{ :resources:provenance:schermopname_746_.png?600 |}}\\
  
-**Can You Help forum**\\ 
-{{ :resources:provenance:schermopname_1_.png?200|Can you Help?}} 
-If you could not identify the image, please give all the information about the image you have and tick this box. The image will then show up in the Can You Help forum at Arkyves and other scholars might be able to help you to identify it. If you could not identify the image, please give all the information about the image you have and tick this box. The image will then show up in the [[https://www.arkyves.org/r/section/him_CERLCANYOUHELP|Can You Help forum]] at Arkyves and other scholars might be able to help you identify it. 
  
-**Notes**\\ 
-In this field you can add information you were not yet able to provide: for example URL’s of other books with the same image. Other useful information such as bibliographical references, references to other provenance websites, information about a former owner etc. For some elements new fields might be defined in the future. 
  
 ====== NOTE ====== ====== NOTE ======
 resources/provenance/pdaguidelines.txt · Last modified: 2022/12/07 17:24 by lefferts

 

 

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